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Misappropriation · misfeasance · municipal files

Misappropriation and misfeasance: the line between the botched file and the offence

Criminal defence throughout Spain · offices in Madrid and Alicante

The Criminal Code does not punish poor administration. It does not punish the void act, the voidable act, the incomplete file or a rushed procurement. Article 404 requires something different: an arbitrary decision made in the knowledge of its injustice.

In brief. A town hall of two thousand inhabitants does not work like a regional ministry. The settled doctrine of the Supreme Court requires the decision to depart from the law so patently that it withstands no legal method, and the author to act in full knowledge of that injustice. There is no negligent misfeasance. That line is drawn with concrete documents: the secretary’s report, the auditor’s objection and the motivation of the decision.

Why it is different

9-15 yrs
Special disqualification under Art. 404 CP for administrative misfeasance in its current wording. It carries no prison term.
2-6 yrs
Imprisonment for misappropriation by appropriation under Art. 432.1 CP, with added disqualification. The aggravated form rises to 4 to 8 years.
1-2 degrees
The reduction Art. 434 CP allows where the harm to public assets is fully and effectively repaired or there is active cooperation.

The line between the badly processed file and the offence

A town hall of two thousand inhabitants does not function like a regional department. The secretary-auditor may share the post across three municipalities; the mayor combines office with a job; the planning councillor had never seen an administrative file two years ago. The Criminal Code does not punish bad administrative management: the contentious-administrative jurisdiction, the auditor’s objection and, where appropriate, accounting liability exist for that. Article 404 demands an arbitrary decision made knowingly: the Supreme Court’s settled doctrine requires a departure from the law so patent that no legal method can explain it, and full knowledge of the injustice. There is no negligent misfeasance, and the breach of a procedural step, however relevant, is not enough.

The problem is that this limit is not drawn in the abstract but with concrete documents. And in a small town hall the documents that decide the case are usually the same: the secretary’s report, the auditor’s objection formulated and lifted, the technical reports and the motivation, or absence of motivation, of the decision.

The framework

The offences of the municipal file

Art. 404 CP

Administrative misfeasance

An arbitrary decision made knowingly by an authority or officer in an administrative matter. It reaches mayoral decrees, governing-board resolutions and votes in plenary. Case law also admits verbal decisions and, in limited cases, the omissive form where a legal duty to decide exists.
Art. 320 CP

Planning licences and reports

Reporting in favour of, or approving, planning instruments, development projects or licences contrary to planning law. On the Alicante coast it is the most frequent charge, affecting both the councillor who signs and the technician who reports. It carries imprisonment, a fine and disqualification.
Art. 329 CP

Environmental reports

A favourable report for manifestly illegal licences, or silence in the face of environmental breaches during inspections. It appears in discharge files, nuisance activities and operations on protected land.
Art. 432.1 CP

Misappropriation by appropriation

Appropriation for gain of the public assets held by reason of the office, or consenting to their taking by a third party. The gravest form of the chapter in its basic shape, usually taking the case to the Provincial Court.
Art. 432.2 CP

The aggravated form

Applies where serious damage or hindrance to the public service is caused or the loss exceeds the statutory threshold. It raises the imprisonment and replaces special disqualification with absolute disqualification. Contesting the quantification ceases to be an accounting detail.
Art. 433 CP

Private use of municipal means

Devoting property, vehicles, machinery or facilities to uses foreign to the public function without intent of definitive appropriation. Markedly lower penalties than Article 432 and relevance of repayment. Redirecting the facts to this offence is, in many cases, the realistic aim of the defence.
Art. 436 CP

Fraud against the local entity

Colluding with interested parties or using any artifice to defraud the public body in contracts, supplies or settlements. Usually charged alongside misfeasance where directed awards or inflated works certificates are detected.
Art. 390 CP

Forgery of official documents

Departing from the truth in the narration of facts, simulating documents or altering minutes and certificates. It frequently accompanies misappropriation: plenary minutes recording resolutions never adopted, certificates of executed works or expense receipts produced after the fact.
Arts. 405 and 439 CP

Appointments and conflicts of interest

Proposing or appointing to public office someone lacking the legal requirements, and taking an interest in a transaction in which one must intervene by reason of the office. In small municipalities, the undeclared conflict of interest is a habitual source of trouble.
Penalties at a glance

Penalty framework by offence

OffenceArticlePenalty frameworkKey point
Administrative misfeasance404Disqualification 9 – 15 yearsNo prison; the longest conviction for an elected official
Planning misfeasance320Penalties of 404 + prison + fineReaches the reporting technician
Misappropriation by appropriation432.12 – 6 years + disqualificationTrial before the Provincial Court
Aggravated misappropriation432.24 – 8 years + absolute disqualificationSerious damage to the service or the threshold exceeded
Private use of means433Lower penaltiesRepayment is central; the realistic defence aim
Repair and cooperation434Penalty lowered 1 or 2 degreesFull and effective repair of the public loss
Fraud against the entity4361 – 3 years + disqualificationDirected awards and inflated certificates
Documentary forgery3903 – 6 years + fine (officials)Minutes, certificates and after-the-fact receipts

Penalty ranges are indicative and set out the ordinary framework; the sentence actually imposed depends on the circumstances of each case.

What the courts require

Documents, not adjectives

What is stated on this page about the “knowingly” element, manifest arbitrariness and the material object of misappropriation reflects settled doctrine that in each case is documented with the specific ruling in the defence brief, not before. Citable support on collateral questions, always to be verified at source: STS 354/2022 (ECLI:ES:TS:2022:1451) on funds received for a specific purpose and their diversion, translated locally into budgetary allocation and earmarked subsidies; STS 312/2021 (ECLI:ES:TS:2021:1388) on documentary forgery charged alongside other offences, where the authorship of each document must be contested separately; and STS 747/2024 (ECLI:ES:TS:2024:4260) on the Article 324 LECrim investigation clock and the private prosecution’s costs, both constant issues in long municipal cases with voluminous documentation.

The defence is built on the file: whether the secretary’s report was categorical or nuanced, whether favourable technical reports existed, whether the town hall had precedents, and whether the decision was motivated. A motivated decision departing from a debatable report is not the same as an unmotivated decision against a suspensive objection. This page does not constitute legal advice.

01

Legal intelligence

02

Financial and accounting analysis

03

Documentary evidence

04

Procedural strategy

Method

How we work

Phase 01

Reconstruction of the administrative file

Phase 02

Delimitation of each signature and its context

Phase 03

Quantification and repayment strategy

Phase 04

Intermediate phase, trial and appeals

Who we assist

Each profile demands a distinct defence

A

Mayors and councillors

Elected officials of small and medium municipalities: the line between the botched file and the offence, and the disqualification that decides their future.

T

Secretaries, auditors and technicians

Officials who report and audit: documentation of warnings given and defence of the technical criterion.

C

Contractors and suppliers

Companies drawn into municipal cases through awards and certificates: separate defence from the officials’.

V

Public bodies and groups

Administrations and opposition groups harmed: complaint, private prosecution and recovery of public funds.

FAQ

What to know before the first consultation

The secretary reported against and the plenary approved anyway. Is that misfeasance?
Not automatically. The Secretariat’s report does not bind the deciding body, and departing from it can be lawful if a sustainable legal motivation exists. What that report does is make the plea of ignorance very difficult, because it proves the problem was flagged. The defence then centres on the content of the report (categorical or nuanced), on whether favourable technical reports existed, on precedents within the town hall itself and on the motivation of the resolution. A motivated resolution departing from a debatable report is not the same as an unmotivated one against a suspensive objection.
I used the town hall’s vehicle and machinery for something private. If I pay, is the problem over?
It can improve the situation greatly, but it does not close it. Repayment does not erase a consummated offence. What it does is open the door to the Article 434 reduction of one or two degrees where the loss is fully repaired, and support redirecting the facts to Article 433, whose penalties are markedly lower. Timing matters: repayment before trial weighs far more.
Am I suspended from office while the case is investigated?
Not automatically. The suspension linked to indictment under Article 384 bis LECrim is confined to situations unrelated to these offences. Being investigated or even indicted for misfeasance or misappropriation does not of itself entail loss of the office or post: disqualification arrives with the final judgment. Internal consequences (allocation of portfolios, decisions of the political group) are another matter and travel by another route.
If I am sentenced to two years and the prison term is suspended, do I keep my post?
No. The suspension of execution of Article 80 operates on the custodial penalty, not on the disqualification, which is served in any event. Article 42 provides that special disqualification produces the definitive loss of the employment or office, even elective, plus the incapacity to obtain analogous ones during the sentence.
Splitting an expense into several minor contracts: is that an offence?
Splitting the contract’s object to evade publicity and procedure requirements is prohibited by public procurement law and is, by itself, an administrative irregularity. It becomes criminal where it is proven to have been done knowingly to award to a specific third party, or where accompanied by invoicing for work never done. An isolated split, in a town hall without means and with a real municipal purpose proven, is defensible. A repeated pattern of awards to the same company, just under the threshold and without alternative offers, is far harder.
I am a municipal technician, I do not decide. Can it affect me?
Yes. Article 320 expressly punishes the official who reports favourably on planning instruments, projects or licences contrary to planning law, and Article 329 does the same in environmental matters. The technician’s defence rests on the technical basis of the report, the information available at the time and the discussion margins of the rule applied.
I am an EU citizen and a councillor in a coastal municipality. Does the same apply to me?
Yes, without any difference. The condition of authority or public officer for criminal purposes is defined in Article 24 by participation in public functions, not by nationality. What we add in these cases is the analysis of the collateral consequences of a conviction and a real translation of the file, which is usually entirely in Spanish administrative language. We also work in English and French.
Do these proceedings end in trial or negotiated judgment?
A substantial share end in a negotiated judgment, and it is honest to say so. The evidence is essentially documentary and accounting, and where the administrative file is conclusive the margin of an adversarial trial narrows. But acceptance only makes sense if the reduction obtained truly changes the outcome, above all the duration of the disqualification and the amounts of the confiscation and repayment.

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